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    23 Oct 2018

    Contract, temporary State Finance Officer

    Malaria Consortium – Posted by ZANFONGNON Vinadou Robert Jigawa, Kaduna, Kano, Katsina, Lagos, Yobe,Nigeria

    Country: Nigeria. Job Categories: Accounting & Finance. Job Types: Contract, temporary. Job expires on 26/10/2018.

    Salary: NGN3,052,350 (Basic Salary)

    Job Description

    Job Purpose
    The Finance Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field/state offices.
    Scope of Work
    The Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
    S/he will also ensure orderliness within the finance department.
    The Finance officer will deal with all cash receipts and payments as well as advising the State team Manager and other Technical Officers on the arising financial matters and sharing area of concern with suggested solution.
    Key Working Relationships:
    The finance officer (FO) will be a staff in the state and will report to the State Team Manager while interacting directly with other staff including the Administrative officer and other technical staff in the field/state office.
    S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager.
    Key Accountabilities
    Finance work (40%):
    Prepare monthly reports to the State Team Manager as set on monthly finance timetable which comprises the following:
    Bank reconciliation statement including copy of bank statement
    Aged list of outstanding Advances and Other ledger balances
    Fixed asset register update and Spot Check reports
    Authorised Petty Cash Count Certificate and reconciliations
    Monthly timesheet update
    End of Month Checklist
    Making Payments of all meetings, workshop and training participants and consultants
    Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
    Advising the State Team Manager and Finance Manager on the arising financial matters and sharing areas of concern with suggested solutions
    Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
    Suppliers Invoice (25%):
    Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
    Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel
    Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
    Post payments onto PSF general ledger ensuring the accuracy of all the required codes
    Operations related work (25%)
    Be responsible for issuing travel and activity advances to team Managers, technical officers, consultants and/or any other staff travels, including reconciliation of the same on return
    In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
    In -charge of collating timesheets of all field office staff.
    Petty Cash (10%):
    In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
    Count Petty Cash on a minimum of a monthly basis with the Finance Manager
    Post all petty cash invoices and vouchers into the General Ledger with accurate codes
    Qualifications and Experience
    Essential:
    HND or Bachelors in Accounting
    Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.
    Desirable:
    Experience in working in INGO an added advantage
    Member of Accounting Professional body is an added advantage
    Work-based skills and competencies:
    Work-based skills and competencies:
    Essential:
    Excellent interpersonal and communications skills
    Knowledge of NGO donors and their financial reporting requirements
    Excellent computer skills with high proficiency in Microsoft excel
    Good analytical and reporting skills
    Strong ability to be able to manage and prioritise multiple tasks
    Willingness to learn at all times
    Desirable:
    Working knowledge of accounting software is an added advantage
    Trustworthiness, Stress tolerance and operational decision making skills is an added advantage.
    Core competencies
    Delivering results:
    LEVEL A – Focuses on delivering contribution to Malaria Consortium and achieving own objectives
    Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
    Strong self-management of time and effort
    Checks own work to ensure quality
    Analysis and use of information:
    LEVEL B – Uses evidence to support work
    Identifies and uses various sources of evidence and feedback to support outputs
    Uses evidence to evaluate policies, projects and programmes
    Identifies links between events and information identifying trends, issues and risks
    Ensures systems are in place to address organisation needs
    Interpersonal and communications:
    LEVEL B – Fosters two-way communication:
    Recalls others’ main points and takes them into account in own communication
    Checks own understanding of others’ communication by asking questions
    Maintains constructive, open and consistent communication with others
    Resolves minor misunderstandings and conflicts effectively
    Collaboration and partnering:
    LEVEL B – Collaborates effectively across teams:
    Proactive in providing and seeking support from expert colleagues
    Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
    Proactive in building a rapport with a diverse range of people
    Leading and motivating people:
    LEVEL A – Open to learning and responds positively to feedback:
    Willingness to manage own development and performance
    Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
    Open to learning new things
    Responds positively to feedback from others
    Identifies mistakes and takes positive steps to improve
    Flexibility/ adaptability:
    LEVEL B – Remains professional under external pressure:
    Able to adapt to changing situations effortlessly
    Remains constructive and positive under stress and able to tolerate difficult situations and environments
    Plans, prioritises and performs tasks well under pressure
    Learns from own successes / mistakes
    Living the values:
    LEVEL A – Demonstrates Malaria Consortium values:
    Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
    Maintains ethical and professional behaviour in line with Malaria Consortium’s values
    Treats all people with respect
    Strategic planning and thinking and sector awareness:
    LEVEL A – Manages own workload effectively:
    Plans and manages own workload effectively
    Is familiar with Malaria Consortium’s mission and current strategic plan
    Understands own contribution to Malaria Consortium’s.

    How to Apply

    Register and log on https://recruitment.malariaconsortium.org

    Country: Nigeria. Job Categories: Accounting & Finance. Job Types: Contract, temporary. Job expires on 26/10/2018.

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